Architectural Control Committee (ACC)

On this page you will find:

1. A how-to video on creating and submitting a Property Modification Request through the Homeowner Portal.
2. Resource Links.
3. Why we have an ACC, what it is, and who is on the committee.
4. The Intake, Approval, Rejection, and Appeal Processes.
5. The Notice and Violation Process.

What is the ACC?

The Architectural Control Committee (ACC) helps maintain the beauty, consistency, and overall appeal of the Olympia Park community. The committee reviews proposed exterior changes to homes and properties, such as fences, landscaping, paint colors, and additions, to help ensure they align with the community’s Design Standards and Guidelines. Before making exterior modifications, homeowners submit a Property Modification Request for the ACC to review and approve. The goal is not to limit personal expression, but to help protect property values, maintain a welcoming neighborhood, and ensure our community remains a place we are all proud to call home.

Why do we have an Architectural Control Committee?

The Architectural Control Committee (ACC) exists to help preserve the character, appearance, and overall desirability of the Olympia Park community. Established under the Association’s governing covenants, the ACC reviews proposed exterior modifications, construction, and improvements to help ensure they are consistent with the neighborhood’s design standards and complement surrounding homes and properties. This process promotes a cohesive community, protects property values, and supports the long-term enjoyment of Olympia Park by all residents. The ACC also provides design guidelines to help homeowners understand the requirements before beginning a project.

Who is on the committee?

The committee is composed of a minimum of three or maximum of five members, as long as the membership is an odd member. The members are appointed to the committee by the Board of Directors. Whenever possible, the committee should include individuals with experience or knowledge in areas such as construction, architecture, landscaping, building design, or related fields.

Current Membership:

Chairperson - Daniel Kienast

Member - Tim Cooper

Member - Thomas Swehla

If you are interested in joining the ACC, please email the HOA at opark@easyhoa.email.

Committee Meetings.

The Architectural Control Committee (ACC) meets at least once a year and may meet as needed to review homeowner requests and support the continued improvement of our community. The Committee is committed to the values of communication, accountability, and transparency shared by the HOA Board of Directors. Above all, the ACC strives to foster a welcoming, neighborly environment by approaching each request with fairness, respect, and a genuine appreciation for the homeowners who make Olympia Park a great place to live.

Intake, Approval, Rejection, and Appeal Process

These are only partial citations from the Covenants. Please review the entire ACC section for a full understanding.

ACC Property Modification Request Intake Process

What the Governing Documents say: (5.06)

No Structure shall be commenced, erected, placed, moved onto or permitted to remain on any Lot nor shall any existing Structure upon any Lot be altered in any way which materially changes the exterior appearance of the Structure or Lot, unless plans and specifications therefore shall have been submitted to and approved in writing by the ACC. Such plans and specifications shall be in such form and shall contain such information as may be reasonably required by the ACC in the Design Standards, including, without being limited to:

(a) a site plan showing the location of all proposed and existing Structures on the Lot including building setbacks, open space, driveways, walkways and parking spaces including the number thereof and all siltation and erosion control measures;

(b) a foundation plan;

(c) a floor plan;

(d) exterior elevations of the proposed Structures and alterations to existing Structures, as such Structures will appear after all back-filling and landscaping are completed;

(e) specifications of materials, color scheme, lighting scheme and other details affecting the exterior appearance of all proposed Structures and alterations to existing Structures; and,

(f) plans for landscaping and grading.

What this means:

Although there are no specifics on how a request should be submitted, our Association utilized a digital submission form via the Homeowner Portal. A paper copy is available upon request. However, for transparency and tracking, digital is strongly preferred. The ACC requires specific information to be included in requests. These specifics are found within the Covenants but a more specific list can be found on the digital request form in the portal.

ACC Approval Process

What the Governing Documents say: (5.09)

The ACC shall take action on any plans and specifications submitted as herein provided within thirty (30) days after receipt thereof. Approval by ACC, if granted, together with any conditions imposed by the ACC, shall be placed in writing on the plans and specifications and shall be returned to the applicant. Failure by ACC to take action within thirty (30) days of receipt of plans and specifications submitted for approval shall be deemed approval of such plans and specifications.

What this means:

The ACC has 30 days to review your request and make a decision. The ACC needs to provide approval in writing or, in our case, via the homeowner portal is sufficient (written approval upon request). Since the Request process is now digital, there are no plans to return.

If the ACC does not provide an approval or disapproval within 30 days of receipt of the request, the request is automatically approved.

ACC Notice of Disapproval

What the Governing Documents say: (5.08)

The ACC shall have the right to disapprove any plans and specifications submitted pursuant to this Declaration because of any of the following:

(a) the failure to include information in such plans and specifications as may have been reasonably requested;

(b) the failure of such plans or specifications to comply with this Declaration or the Design Standards;

(c) any other matter which, in the judgment of the ACC, would be likely to cause the proposed installation, construction or alteration of a Structure (i) to fail to be in conformity and harmony of external design and general quality with the standards for the Development as set forth in the Design Standard of the Development-Wide Standard, or (ii) as to location to be incompatible with topography, finished ground elevation and surrounding Structures. In any case in which the ACC shall disapprove any plans and specification submitted hereunder, or shall approve the same only as modified or upon specified conditions, such disapproval or qualified approval shall be accompanied by a statement of the grounds upon which such action was based. In any such case, the ACC shall, if requested, make reasonable efforts to assist and advise the applicant in order that an acceptable proposal may be prepared and submitted for approval.

What this means:

The ACC has a right to disapprove a request because the requested information was not submitted with the request, the request does not comply with the Design Standards & Guidelines, or the ACC finds the request to not be in conformity with the existing neighborhood standards, is unsafe, or location not suitable. The ACC must also provide the grounds on which the request was denied.

You can ask the ACC to provide an explanation of why the request was denied, and they should make a reasonable effort to assist the homeowner in addressing the issues that caused the denial. The ACC may also assist you in creating a new request that addresses the issues.

Approval or denial of a request by the ACC must take place within five working days.

Homeowner Appeal Process

What the Governing Documents say:

The applicant may, within ten (10) days after receipt of notice of any decision which he deems to be unsatisfactory, file a written request to have the matter in question reviewed by the ACC. Upon the filing of any such request, the matter with respect to which such request was filed shall be submitted to, and reviewed promptly by, the ACC, but in no event later than thirty (30) days after the filing of such request. The decision of a majority of the members of the ACC with respect to such matter shall be final binding.

What this means:

If your Property Modification Request is denied, you have ten days to appeal this decision via written request (email works). Once the appeal is received, the ACC has 30 days to review and decide on your appeal. The decision of the ACC after your appeal is the final decision and can not be appealed again.

We suggest reaching out to the ACC and seeing why the first decision was reached and what can be done for approval prior to appeal so changes can be made to your request.

Notice and Violation Process

Courtesy Notice

The Homeowner has 30 days from receipt of the courtesy notice to address the issue.

Notice of Violation

Once the Notice of Violation is issued, the homeowner has 10 days to request a hearing and appeal the violation.

Violation Notice

10 days after being issued a Notice of Violation, no hearing has been requested, nor has the issue been addressed. The Homeowner will be issued a Violation Notice and recurring fines of $25 per day until the issue is addressed and proof is sent to the ACC for verification.

Recurrence of Violation

If a violation reoccurs within a 12 month time period, the Courtesy Notice does not need to be issued and the homeowner will be issued a Notice of Violation.