Community Updates

Ditch Project

We have received a second bid and are waiting on a third bid for the ditch project.

The board is currently compiling all details to share with the community so everyone stays informed and up to date.

We’ll provide that information as soon as it’s ready.

Dock #1 Project

The Dock #1 replacement project is expected to begin the week of

November 17, 2025 (weather permitting)!

Clubhouse Maintenance

The clubhouse stairwell has been freshly painted, improving the overall appearance and giving it a cleaner, more polished look.

The rails were also painted and look shiny and new!

Dock Walkways

We’ve begun creating walkways through the grassy areas leading to the docks to make access easier and cleaner, especially after rain.

Dock Assessments

Dock assessments were due November 1.

If you have not yet submitted yours, please do so as soon as possible.

Your timely payments help us keep projects moving forward.

Upcoming Events

(see https://eastmancreeklanding.com/events)

Community Holiday Decorating

Christmas is right around the corner!

The board will be decorating the community street signs to bring some holiday cheer.

If you’d like to volunteer and help decorate, we’d love your participation.

Date: SATURDAY, 11/29/25

11am

AT THE CLUBHOUSE.

(11/30/25 Raindate)

ECL Christmas Party

Join us for our annual Christmas Party at the Clubhouse.

Friday, December 5

Begins at 5:00 PM

Dinner Provided for All Attendees

Come enjoy a warm meal, good company, and festive fun for all ages.

Hot Chocolate, Iced tea & Water will be provided - if you would like something else, you are welcome to bring your own beverages.

(Please bring your favorite side dish!)

at the party....

Ugly Sweater Contest

Show off your worst holiday fashion — the ugliest sweater wins a prize.

This contest is limited to adults, though children are welcome to wear their festive sweaters if they’dlike.

Meal & Contest Time: 5:00–6:00 PM

Sit with Santa

Cookies with Santa: 6:00–7:00 PM

There will be photo opportunities and cookies with Santa for all to enjoy.

You’re welcome to come just for dinner or stay for the full evening — everyone is welcome.

Board Election Information

Board of Directors Election Notice

The annual meeting of Eastman Creek Landing Homeowners Association will be held in December 2025.

Date to be announced as soon as possible.

Members interested in running for a position on the Board of Directors must submit their names for nomination by 5:00 PM on November 22, 2025.

Please email your intent to run, along with any information you would like shared with the community, to:

EastmanCreekLandingHOA@EasyHOA.email

Electronic voting will open at least one week prior to the annual meeting and will close at the conclusion of the meeting.

Nominations received after the deadline will not be included on the ballot, and no floor nominations will be accepted once voting has opened.

Thank you for participating and helping us continue to improve our community!

As we prepare the December meeting materials and ballots, please also make sure we have the correct AUTHORIZED VOTER listed for your household.

The AUTHORIZED VOTER is the person who will receive the voting materials and will be the only person eligible to cast a vote for that lot.

Each lot is limited to one vote.

if you need to update your Voter Authorization and Electronic Consent go to: https://eastmancreeklanding.com/forms

Official information about the Annual Meeting and Election will be sent out

between the last week of November and the first week of December.

Please keep an eye out for that information.

We truly appreciate your continued support

and would like to extend a special

THANK YOU to all of our volunteers

who help make our community a better place.

For October Fun and Halloween information please go to the Events Page on our website!

https://eastmancreeklanding.com/events

Board Meeting Update – August 21

At our most recent Board meeting, we discussed:

• The ongoing work needs of the community
• The budget moving forward
• The status of major projects, including the road and dock projects.
• Dock Committee Chairman Michael Kaiser shared the latest updates on the dock (more information below about docks)
• The Board also discussed the creation of a Recreation Committee to help with pool maintenance, playground planning, and other enjoyable community activities.

We sent an email following the meeting asking for volunteers to participate in the Recreation Committee.

So far, we have not received any responses, but we would still love to hear from anyone interested in joining this needed committee.

Next Board Meeting: Tuesday, October 28, 2025 at 1:30PM at the ECL Clubhouse.

Looking ahead, our Annual Meeting will be held in December.

If you’re interested in running for the Board, now is the perfect time to start thinking about it! We’d love to hear from you and help you learn more about what’s involved. The current Board is happy to assist with information, answer questions, and even help distribute campaign-style materials for anyone interested and eligible to become a Board member.

Present Committee and Volunteer NEEDS

As mentioned previously, we are seeking volunteers for a

Recreation Committee

&

Covenants Committee.

We are always in need of volunteers to help complete small tasks around the community. If you are interested in joining a committee or simply lending a hand, please reach out. It would be great if we could organize a few volunteers for some fall cleanup and painting projects to keep the neighborhood looking its best.

Please follow this link to learn more about volunteering and signing up.

https://eastmancreeklanding.com/hoaboardcommittees

Drainage and Ditch Project

The Board met with Arendall Engineers to discuss progress on the drainage and ditch project. The survey has been completed, and we have received one quote for the work. We have asked the engineers to attempt to obtain at least one more quote before moving on to the next step.

Road Funds Update

The Board agreed to temporarily pause moving the “road money” back to a separate account until we could review current interest rate information. Once that information was received, the Board held a brief follow-up meeting and unanimously voted to move the funds back into their own designated account. The money will remain properly earmarked for road-related expenses only.

Dock Project

Michael Kaiser has stepped up to lead the Dock Committee in Ben’s absence, and Ben will continue to stay updated on the project he worked tirelessly on. We are waiting on an official start date and will update the community as soon as that information is confirmed.

At this time, we are currently expecting work to begin in the first two weeks of November. The current plan for storing materials during construction is to keep them in the cul-de-sac areas of Shipmast in a manner that will not block any driveways. Once construction begins, the dock project is expected to take approximately four to five weeks to complete.

Friendly Reminder: Dock assessments are due by November 1, 2025.

Pool and Landscaping Updates

The pool filters are leaking a small amount of sand into the water. Our pool company confirmed that it was safe and would not result in damage to wait until after the pool season to replace the necessary parts.

The board opted to wait instead of closing the pool for maintenance.

The POOL is now closed as of October 1, 2025

Thank you to the volunteers who helped to carry and stack the pool furniture into storage before the wind blew it away!

Repairs, Maintenance, and Safety Updates

Dock Repairs: In August, one of the dock’s major supporting components was replaced, andanother was repaired. Both repairs were completed at no cost to the community.

Pool Retaining Wall: A section of the pool’s retaining wall was repaired. This issue was originally evaluated in early spring by our pool company and was expected to be a significant required expense. However, the repair was completed at no cost to the community.

Fire Extinguishers: All fire extinguishers were inspected this month, and minor repairs were completed as part of our annual fire inspection to ensure everything remains up to code and in working order.

Painting Projects: Some of the planned painting around the community has begun, thanks to our dedicated volunteers. Painting will continue as the weather cools and becomes more manageable.

Thank you to ALL the VOLUNTEERS who helped with repairs & maintenance!!!!

WE HEAR YOU!

We heard your concerns about overgrown empty lots. Landscaping crews attempted to address overgrown areas that had been reported as safety concerns. They attempted to cut vegetation back to the property lines along roadways; unfortunately, this work was stopped by people approaching them and telling them to leave. We are still working on addressing these concerns with the property owners.

Trash Cans: Please bring trash cans back from the curb after pickup and store them out of street view by the evening of collection day. We have received several complaints about this issue. The complaints did not list specific homeowners but were general concerns from residents who requested that we remind the community to do this.

Community Matters and Appreciation

We recognize and apologize for the lack of community events this year. Unfortunately, we have had a multitude of urgent matters requiring attention, including pool fob issues, board member replacements, wasp control, ongoing dock repairs to keep it safe until replacement, special meetings, and follow-up business outlined in prior newsletters and emails. Additionally, we have had to address ongoing neighborhood conflicts, complaints, and legal matters, which have limited our ability to focus on social activities. Despite these challenges, we want to extend a sincere thank you to all community members who have stepped up, volunteered, and helped us keep things running smoothly.

General Information

Please be aware of the following updates for those who may have missed prior communication.

The Board has moved completely to the use of Easy HOA. All community business is now managed through this platform, including forms, requests, emails, complaints, and newsletters.

You must be logged into your account to properly submit a form or request. If you have not yet signed into your account and need assistance, please reach out for help. All payment methods remain the same and continue to be handled through Chalk and Gibbs.

We chose not to use Easy HOA’s financial system, as Chalk and Gibbs continue to be an invaluable resource for our community.

As with any new and technologically related, there have been a few challenges with the transition. However, Easy HOA’s support team has been quick to correct any issues. If you ever submit a request and do not receive a confirmation notification, please contact us immediately.

We make it a priority to respond to all communications promptly.

Please note that we no longer regularly check Gmail accounts. All communication should now be directed through the Easy HOA platform, official email, or community phone number. You may leave a voicemail or send a text, we check this account regularly for notifications. If there is ever a community emergency, please continue to contact one of the Board membersdirectly.

Violations and Complaints

All notices of violations and violation reports are complaint-driven since we do not have a violations committee. Please know that if we reach out to you about a problem or concern, it is because it was brought to our attention, with the exception of late payment notices. We are always happy to help resolve problems when we can. If you need assistance with something or have an issue you would like to discuss, please reach out. We are here to help whenever possible.

Lastly, please remember that the Board does not monitor or have any official affiliation with the community Facebook page. If you need assistance, have a question, or need to report a concern, please reach out through the official methods listed above.

The BOD has some special ideas in the works for the end of the year! More to come...

1-252-888-9080

EastmanCreekLanding.com

Please notice on the website and EasyHOA app, the access to all newly revised request forms, welcoming information, access to governing documents and neighborhood NEWS & EVENTS.

2025 Mid-year in Review

AUGUST 2025

Currently, we have a BOD meeting that is planned to meet at the

Clubhouse, for August 21, 2025 at 10am.

This is a Board meeting only, neighbors are welcome to observe only.

The BOD & Dock Committee are also, making plans and setting up the Dock #1 project to begin asap!

We will announce the details SOON!

Please continue email, text and call the BOD with your comments, concerns, complaints and compliments.

We take all your communication very seriously and will do our best as volunteers to support the best for our community.

PLEASE REMEMBER TO BRING YOUR GARBAGE CANS BACK TO THE REAR SIDE OF YOUR PROPERTY AFTER IT HAS BEEN PICKED UP!

We have had complaints from neighbors and ask that we all pay closer attention.

Thank you!

The Eastman Creek Board of Directors will hold their next meeting on:

Thursday, August 21, 2025

10:00 am

ECL Clubhouse

This is a BOD meeting only.

The ECL community is welcome to observe.

Eastman Creek Landing Homeowners Association

Special Meeting Agenda

Thursday, June 26, 2025

6:00 PM

Eastman Creek Clubhouse (In person)

&

ZOOM MEETING (Remote Participation- Zoom link below)

Meeting Purpose:

The Board of Directors has called this Special Meeting to present the proposed replacement of the community dock 1 and to allow the membership to vote on how the project will be funded.

There will be a vote at the end of this meeting.

Agenda

1. Call to Order

2. Establishment of Quorum

3. Statement of Meeting Purpose and Guidelines

4. Dock Committee Chair Presentation

5. Financial Overview

6. Homeowner Comments & Discussion

7. Ballots sent out in text, email & on app

8.Adjournment

Please Note:

- Homeowners will have the opportunity to speak during the discussion portion.

- Each speaker will be limited to 2 minutes to allow all voices to be heard.

- Comments should be directed to the Board & Committee Chair and remain respectful and on-topic.

-Ballots will be sent to all Authorized Voters (Primary Homeowner on file - 1 vote per property) in a text, email and on the app.

-For those who do not have access to a smartphone or email, a paper ballot will be available at the end of the meeting. The secretary will enter your paper ballot and (proxy) into your homeowner account for tallying.

-All results will be send via text, email and on the NEWS page on the Eastmancreeklanding.com website.

This meeting will be located at the Clubhouse and is open to neighbors.

We are also streaming the meeting live on Zoom for those who would like to participate remotely.

All members of the HOA will be noted for attendance whether in person or on Zoom.

For Zoom attendance please put your FIRST and LAST name in the name tag.

All remote participants can ask questions and make comments through the CHAT option - which is type only.

Our secretary will keep track of the CHAT and relay your messages during public comment.

Your microphone will be muted. You can leave your camera off.

Please use this link to join!

ECL BOD is inviting you to a scheduled Zoom meeting.

Topic: ECL HOA Special Meeting for Dock #1

Time: Jun 26, 2025 06:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom.us/j/89979430725?pwd=7AFZfGYYpdn85FARZQ0ETpPV9EfX36.1

Meeting ID: 899 7943 0725

Passcode: 267054

Eastman Creek Landing Homeowners Association

Special Informational Meeting Agenda

Wednesday, June 25, 2025

6:00 PM

Eastman Creek Clubhouse (In person)

&

ZOOM MEETING (Remote Participation- Zoom link below)

Meeting Purpose:

To provide updates and clarify details regarding the community playset project, review associated financial considerations, and receive homeowner feedback.

No votes or motions will be made at this meeting.

Agenda

1. Call to Order

2. Establishment of Quorum

3. Statement of Meeting Purpose

4. Board Presentation

a. Meeting Guidelines

b. Timeline Overview

c. Current Project Status

5. Financial Overview

6. Homeowner Comments & Discussion

7. Adjournment

Please Note:

- This is an informational meeting only.

- Homeowners will have the opportunity to speak during the discussion portion.

- Each speaker will be limited to 2 minutes to allow all voices to be heard.

- Comments should be directed to the Board and remain respectful and on-topic.

This meeting will be located at the Clubhouse and is open to neighbors.

We are also streaming the meeting live on Zoom for those who would like to participate remotely.

All members of the HOA will be noted for attendence whether in person or on Zoom.

For Zoom attendance please put your first and last name in the name tag.

All remote participants can ask questions and make comments through the CHAT option - which is type only.

Our secretary will keep track of the CHAT and relay your messages during public comment.

Your microphone will be muted. You can leave your camera on or off.

Please use this link to join!

ECL HOA is inviting you to a scheduled Zoom meeting.

Join Zoom Meeting

https://us02web.zoom.us/j/87425544280?pwd=pQnUw6pvlk9RGNAyxdqWI9NJoqwQJl.1

Meeting ID: 874 2554 4280

Passcode: 533687

Eastman Creek Landing Homeowners Association

Official Notice of Special Meeting of the Membership

To: All Members of the Eastman Creek Landing HOA

From: Board of Directors Date of Notice: June 6, 2025

Date of Meeting: Wednesday, June 25, 2025

Time: 6:00 PM

Location: Eastman Creek Landing Community Clubhouse

Purpose of the Special Meeting:

This Special Meeting is called at the written request of members of the Association in accordance with the governing documents and applicable North Carolina law.

The purpose of the meeting is to address the Board's recent decision concerning the community playset.

The Board will present the following:

1. An overview of the decision made regarding the playset.

2. How and why the decision was made in the best interest of the community.

3. The potential financial impact that not making the decision could have had.

4. The actual financial impact the decision had.

5. How the revised plan will affect the community going forward.

6. Lessons learned through the process.

7. Proposed next steps to address concerns and move toward resolution.

Following the presentation:

- The floor will be opened for member questions relating to the matters discussed.

- Each member may ask one question at a time, and the Board will respond before moving to the next.

- If multiple questions are presented, each participant will be limited to two minutes per turn to ensure fairness and allow participation from all members.

No other business will be conducted at this meeting.

Notice Requirements:

This notice has been issued in accordance with the notice provisions of the Associations Bylaws and applicable state statutes. Only the business stated in this notice will be conducted.

Respectfully,

Board of Directors Eastman Creek Landing Homeowners Association

Eastman Creek Landing Home Owners Association

252-888-9080 (Calls or Texts)

Please save in your contacts as ECL HOA

Eastman Creek Landing Homeowners Association

Official Notice of Special Meeting of the Membership

To: All Members of the Eastman Creek Landing HOA

From: Board of Directors Date of Notice: June 6, 2026

Meeting Date: Thursday, June 26, 2025

Time: 6:00 PM

Location: Eastman Creek Landing Community Clubhouse

Purpose of the Special Meeting: The Board of Directors has called this Special Meeting to present the proposed replacement of the community dock 1 and to allow the membership to vote on how the project will be funded.

At this meeting:

- Ben Woodard, Head of the Dock Committee, will present the current condition of the dock and the need for replacement.

- The Board will present two funding options for the membership to consider.

- Members will have the opportunity to ask questions related to the presentation and funding options.

Question Format:

- One question will be asked and answered at a time.

- If multiple questions are presented, each participant will be limited to two minutes to ensure everyone has the opportunity to speak.

Voting Information: All voting will be conducted electronically through Easy HOA.

- Each homeowner will be able to cast their vote directly through Easy HOA.

- You do not need to attend the meeting in person to vote.

- All homeowners will receive a notification with full details and voting access immediately following the meeting.

- Proxies are not required, and each homeowner will be able to cast their vote directly online.

We encourage all homeowners to attend and participate in this important discussion.

Sincerely,

Board of Directors Eastman Creek Landing Homeowners Association

Eastman Creek Landing Home Owners Association

252-888-9080 (Calls or Texts)

Please save in your contacts as ECL HOA

Eastman Creek Landing Residents,

The 2024 Board of Directors made the decision to increase dues 10%, and the increase was included in the 2025 proposed budget that was distributed in November.

Marina slip owner dues were also increased by 10%. It needs to be noted, the 2/3 HOA match of marina dues was listed as $8640.00 for 2025. However, due to the 10% marina dues increase that was approved in the 2025 budget the accurate 2/3 HOA match amount is $9504.00 for the 2025 fiscal year. It is reflected as such in the 2025 budget attached to this email. The board will be reaching out to Chalk & Gibbs and the community attorney in an effort to ensure this numeric correction is allowable, since it was calculated incorrectly on the 2025 proposed budget. This discrepancy was not intentional, unfortunately, human error happens, we wanted to bring it to everyone's attention and we appreciate your understanding!

We understand the email from Chalk & Gibbs this week may have caused some confusion. To clarify, the quarterly homeowner dues amount for 2025 is $160.63, the annual amount is $642.52. Per the community covenants, quarterly dues are due at the beginning of each quarter. Due payments may be made 1 of 3 ways.

• In person at Chalk & Gibbs in Morehead City
• By check & mailed to 1006 Arendell Street, Morehead City, NC 28557
• Online via the Appfolio portal. https://chalkandgibbs.appfolio.com/connect/users/sign_in

The 2025 board took over on January 1st and gained access to the HOA email account on January 2nd. Since the 2024 annual meeting minutes were not distributed previously, the 2025 board has been working diligently to fill in the blanks and dispense accurate minutes. They are attached to this email.

Each board member has prepared a brief introduction to share with the community.

Crystal Thomas - President

I’m Crystal Thomas, many of you know me as CT. My family and I moved to Eastman Creek in September 2020 because of the welcoming, lively atmosphere and we knew it was the perfect place to call home. I’m looking forward to serving on your 2025 HOA board. I am committed to fostering transparency, open communication, and ensuring everyone’s voice is heard. Together, we can make meaningful progress and continue building a community we’re all proud to call home.

Andrew Fedynich - Vice President

I’m active duty military and moved to ECL in January 2023. I enjoy living in the neighborhood and love all the amenities and neighbors we have. I look forward to working with the other board members and neighbors to hopefully facilitate a friendly and productive year for the community.

Lyla Pietromonico - Treasurer

Hi, I am Lyla Pietromonico (AKA Keithley). We have been homeowners in Eastman Creek since 2009 and have been part-time residents until September of 2024 in which we sold our house in New Jersey and made our permanent move to this wonderful community. I retired in March of 2024 from a career in Human Resources that spanned the past 24 years. I am looking forward to bringing my years of leadership experience to this role and am committed to being fully engaged and committed to a productive board. I love this community and am excited about the year ahead of us.

Kinsley Graves - Secretary

My family and I have been residents of ECL since August 2022. I serve in a full time capacity as the Chief of Staff for a medical direction agency and non profit education program based out of Oklahoma. This is my second year on the board, and I am excited to continue to bring my professional expertise to the table as we work to ensure a proactive and transparent year for our community. My goal is to help foster a culture built on kindness, collaboration, effective communication, and forward progress, ensuring ECL remains a place we’re all proud to call home.

Laura Clemmons - Member at Large

I've lived in Eastman Creek since April of 2009. We rented a house for 3 years and then purchased our house where we currently reside. I love our neighborhood and enjoy the friendships that have been made over the years. I'm always willing to help anyone, no matter the size of the job. I look forward to serving our neighborhood in community events and any other way needed.

We are looking forward to a productive year ahead.

Respectfully,

The 2025 Eastman Creek Landing Board of Directors

April 22, 2025

The Eastman Creek HOA Board of Directors is pleased to announce the launch of the EasyHOA system in Spring 2025! This new system will provide up-to-date access to reports, news, events, and community gatherings. Neighbors can access the directory and their personal accounts anytime by logging in. Property owners will also receive text alerts and announcements to stay informed. We encourage you to enjoy this new community tool and look forward to seeing you at HOA meetings, gatherings, and enjoying our neighborhood amenities.